PA/Office Manager

  • Company:
  • Location:
  • Salary:
    negotiable / Month
  • Job type:
  • Posted:
    4 weeks ago
  • Category:
    Admin / Office

PA / Office Manager (Manchester, UK) Aon is currently recruiting a PA / Office Manager to join our team in Manchester. The PA / Office Manager will be primarily responsible for providing proactive PA support to the Partners / Principal Consultants and ensuring the smooth day to day running of the office administration. There is also potential to line manage more junior secretarial colleagues. Your impact as a PA / Office Manager PA Provide PA support to typically 3-5 Partners / Principal Consultants including:Act as point of contact/liaison with clients, third parties, peers and the consultants’ direct reports, Developing and maintaining a sound knowledge of key contactsProactively manage email where agreedProactively manage diaryPrepare consultants for meetings where possiblePlan and organise travel arrangements, including any visa applications, itineraries and route mapssubmit and manage expenses and Amex logs Organise internal and external meetings including all catering, equipment and logistical requirementsProduce documents as requested, in line with Aon Brand and draft emails/communications Ensure billing is completed within agreed deadlines for the Partners’ / Principal Consultants’ clientsManage compliance tasks, keep up to date with internal news and actively maintain data held in internal systems Submit and approve annual leave for teams Office Management Assume responsibility for ensuring local processes and procedures are in place and being followed for: Health & Safety and accident reportingFire drills, fire marshals & evacuation processFirst AidersLiaison with third party facilities management including smooth running of meeting rooms and receptionData SecurityPhysical Security eg reporting broken locks, card readers, assisting with annual auditsOnboarding new hiresManaging contractor accessPlanning and coordinating office movesMaintaining office plansElectronic filing and archivingSuppliers and procurementIssues with share IT equipment such as printersLocal car parking arrangementsAttend and record tenants” meetings with the Managing Agent/LandlordMaintain email distribution groupsMaintain content of notice boards in common areas You bring knowledge and expertise Strong client service skillsExcellent planning, organisational skills and prioritises workStrong communication skills – both written and verbal Ability to multi task and respond to changing prioritiesLive our values through being flexible, approachable, helpful and supportive of colleagues Fully proficient with standard technology – Microsoft OfficePA experience at a senior level, ideally within the financial services industry within a medium to large professional services firm Our Colleague ExperienceEvery day, our colleagues make a difference, work with the best, own their potential, and value one another. Together, we share this one purpose: to empower economic and human possibility around the world. This unifying goal is at the heart of our identity, and it lives in everything we do.  To learn more about our colleague experience, visit Aon Colleague Experience. We offer youA competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization. Aon is an equal opportunities employer.  Aon”s recruitment and selection policy ensures the best possible skill mix of colleagues and the highest quality candidates are appointed using objective job-related criteria. About Aon Aon is the global leader in human resource solutions, with over 35,000 professionals in 90 countries serving more than 20,000 clients worldwide across 100+ solutions.  For more information on Aon Hewitt, please visit