My Clients are now seeking due to expansion a Corporate Secretary.Reporting directly to the Client Services Manager (but perhaps working on assignments coming under other managers), responsible for the following tasks:
Day to day administration in respect of Company Secretarial services for a portfolio of clients
Working closely with other Associates to ensure that the team have an in depth knowledge of all activities of the portfolio of clients and therefore providing support for Fund Operations duties as and when required
Work as part of a team to ensure that SLA targets are met for a portfolio of clients
Corporate Governance and Corporate Secretarial
Performance of a broad range of Corporate secretarial duties such as co-ordination and attendance of quarterly board meetings, ad hoc board meetings and deal projects
Attendance at and Minute writing for both quarterly and ad hoc meetings
Ensure that all action points from meetings are disseminated and completed in a timely fashion
Maintenance of corporate data and records
Make statutory filings within the statutory deadlines
Arrange Annual General Meetings and Extraordinary General Meetings as required
Arrange quarterly and ad hoc board meetings
Establishment of corporate records for new entities
Preparation of notices and resolutions
Preparation of annual validations
Preparation of statutory waivers and filing of waivers with the Guernsey Registry
Management of Client/ Counsel’s expectations
Provide support to other Associates within the team to ensure that all fund operation deadlines are met. This may include:-
Co-ordination of reporting services packages
Assistance with the co-ordination of investor uploads
Assistance with audit queries
Collation of Client Due Diligence prior to closes
Co-ordination of responses to investor queries
Assistance with billing and collection for team’s client portfolio
Identify areas to improve own and Associate knowledge and skills and actively seek assistance. Constantly review and, where necessary, re-prioritise own activities
Attend seminars and workshops to enhance professional and technical knowledge. Ensure that this knowledge is shared to benefit staff as required
Assistance with the collation of Client Due Diligence for new clients. Assistance with the collation of documents for the regulatory applications.
Skills and Knowledge
Bookkeeping and accounts – understands the key features of financial statements and is able to read, understand and critically review a set of company accounts or other financial reports.
Company Law and administration – knowledge of both Guernsey and UK company law and have experience of the administration of all company secretarial duties for Guernsey and UK entities.
Professional writing – a high standard of business writing is required for this role. The Candidate should have experience in documenting complex and confidential commercial meetings.
Taxation – has a basic understanding of tax issues and jurisdictions.
Financial awareness – understands the principles of managing financial assets.
Relationship management – able to develop strong relationships with clients, service providers and directors.
Commercial awareness – has a broad knowledge of the market in which operates.
Risk awareness – able to recognise and respond to risk situations and stays up to date with appropriate legislation and professional standards.
IT literacy – uses IT systems and other appropriate software packages effectively.
Communication – demonstrates good listening and questioning skills and has strong spoken and written communication.
Teamwork – consistently volunteers and “pitches in” to help other team members who are under pressure.
Organisation – show good organisational skills in terms of time management and the prioritisation workloads.
Coaching – of Associate
Professional Qualifications & Minimum Relevant Experience
The holder of this position should be educated, as a minimum, to ‘A’ level standard and preferably hold or be studying for a professional qualification such as ICSA (although this is desirable rather than essential). The post holder should have a minimum of 4 years exposure in company secretarial services.
*Listed Funds experience is a must